Frequently Asked Questions
Find answers to the most common questions about digital cleaning records
Digital cleaning records offer numerous advantages over traditional paper-based systems. They are more environmentally friendly, reduce administrative effort, enable fast and accurate data capture, and provide real-time updates.
In practice, QR codes are generated and placed at relevant locations. Cleaning staff scan the code at the start or end of cleaning — optionally including specific tasks like 'refill toilet paper' or 'clean mirrors'. The data is automatically stored in a central system that can be analyzed in real time or retrospectively. This creates a seamless, verifiable cleaning documentation that is always accessible.
The QR code scan is very simple. Each room or area that is cleaned receives a unique QR code. Guests or staff can scan this code with their smartphone. Staff use it to document cleaning, and guests can use it to access information.
Hyginify is particularly interesting for industries where hygiene plays a special role or must be legally documented. These include restaurants, hotels, offices, retail spaces, fitness studios, industrial facilities, and event venues. Depending on the size and structure of the business, the system can be flexibly adapted — from a few restrooms to large hotel complexes with dozens of cleaning zones.
No, the system works entirely in the browser. A standard smartphone is sufficient to scan the QR code and record the cleaning. The user interface is self-explanatory, so introduction or training is normally not necessary.
Yes, with Hyginify you can create individual cleaning schedules for different rooms or areas.
All cleaning data is securely stored in the cloud and can be accessed at any time via the Hyginify dashboard. The history is clearly structured so you can easily get an overview of past cleaning activities.
Hyginify currently offers three pricing tiers. The Basic version is free and suitable for testing or very small operations with one to two cleaning zones. The Plus tier is aimed at medium-sized businesses with multiple rooms, predefined cleaning schedules, and documentation needs. For larger organizations, there is the Premium tier, which includes extended analytics, user roles, photo evidence, and personal support.
Yes, for companies with special requirements, Hyginify offers individual pricing models. This can be useful for companies with many locations, temporary cleaning needs, high user numbers, or special reporting requirements.
Software updates are performed automatically, so you always use the latest version of Hyginify. We inform our users in advance about upcoming updates and their contents.